Workforce Management

What is a Vendor Management Solution?

A Vendor Management Solution performs the following functions:

• Cost Reduction of your contingent labor spend based on tangible and intangible dollars.
• Organizes all of your staffing suppliers regardless of their size.  Create and maintain the policies by which each line of business must adhere to in order to engage and pay contingent labor.
• Elimination of co-employment risk and better adherence to Sarbanes-Oxley controls and audits.
• Standardization of all contract terms and pricing.
• Requisitions the staffing suppliers of your choice for any role you need to fill.
• Provides a seamless candidate submittal/review, on boarding, and off boarding process.
• Time & Expense reporting is handled completely through the software enabling consolidated invoicing to be on-time and accurate.
• Predefined and customized reporting at all levels will be real time, accurate, and readily accessible to all authorized users.
• Staffing Supplier and contingent laborer performance measurement

Corporate Challenges (No VMS)

• Cost Challenges – Unreasonable markups by staffing suppliers is sending operating costs through the roof.  In many cases companies are paying more than the market rates for certain positions.
• Risk Challenges – Companies are continuously trying to avoid risks to their business operations.  With regards to contingent labor the main risks are as follows:
• Co-employment Risk – Companies are fiercely looking to properly engage and pay contractors in a way that is compliant with the IRS.
• Sarbanes-Oxley (SOX) liabilities – With the American Competitiveness and Corporate Accountability Act (Sarbanes-Oxley) signed in July 2002, companies are more concerned about their liabilities.  This includes contingent labor programs.
• Process Inconsistencies – Different lines of business tend to have different processes.  That lack of standardization can cause significant maverick spend.
• Lack of Visibility – Companies are finding out that they don’t know what the status is of their contingent labor spend and thusly cannot control it in any meaningful way.
• Quality Issues – This is not just about doing the job, it is also about doing the properly.  Without accurate benchmarking, you risk rehiring substandard labor.

The Value of the ACS Vendor Management Solution:

The ACS solution will be an integrated web enabled environment to facilitate and enhance seamlessly an overall temporary worker resource procurement process and is made up of the following major components:

1. Proven and documented procedures to facilitate day-to-day temporary worker activities.
2. Proven and documented procedures to facilitate a successful implementation.
3. ACS Program Office staffed with ACS staff (Director, Manager, Analysts and Consultants) that are knowledgeable in temporary worker process and procedures.
4. Pricing that proposes a no cost solution (supplier funded) for the buyer.
5. Implementation of ACS payrolling process as vendor manager to standardize the buyer’s identified contingent workers which avoid paying Associate Suppliers recruited rates for “payroll only” services.
6. A proven Internet Web-enabled distributed technical VMS solution (Peopleclick) that includes two operating models (direct and/or On Site through ACS PMO).
7. Master Services Agreement between you and ACS.  ACS will maintain individual Associate Supplier Agreements with each supplier.
8. Consolidated Invoice presentation to the buyer with subsequent payment to the Associate Suppliers by ACS.
9. Standard TAMS VMS software version upgrades and break/fix changes will be included in the services as outlined in this document at no additional cost to the buyer.
10. Utilization of the TAMS VMS Time and Expense module to record all hours worked by the temporary workers and associated reporting.  Time and Expense that includes online entry of hours worked by the temporary worker and electronic approval of hours by the buyer’s hiring managers.
11. Provide standard daily, monthly and ad-hoc measurement reporting.
12. Best-in-class recruiting to augment being a preferred staffing supplier encompassing the benefits of offshore internal database candidate establishment for our U.S. based recruiting team.
13. Spend analysis.  Complete study of the buyer’s current rate structures to determine if market rate price points are currently being exceeded for all labor categories and skill sets for the incumbent suppliers.
14. IRS compliance sweep.  ACS will review all direct contracts to ensure IRS compliance issues are being adhered to such as independent contractor status and the payment of employer taxes.

Know more

Click here to learn more about the range of services we offer. Click here to learn more about our product portfolio. Click here to view some of the illustrious customers we have provided services for.